Central Registration » Central Registration

Central Registration

CENTRAL REGISTRATION

Welcome to the Conewago Valley School District! We are excited to have you join our Colonial family. Central registration makes enrollment in the Conewago Valley School District much easier for families by providing one place to register their children for school. Our goal is to provide a welcoming environment while maintaining consistent procedures and practices for enrolling students. Please click the appropriate area below based on your student’s, or students’ needs.
 
Our registration process can be completed 100% online through any web browser application.  Documents that need to be submitted can be attached directly to the online application.  However, if you need access to a computer, our district office has a kiosk computer for your use. District Office is located at 130 Berlin Rd. New Oxford, PA  17350.  Look for door #35.

KINDERGARTEN REGISTRATION 2021-2022

Welcome to the Conewago Valley School District, home of the Colonials! 

ONLINE REGISTRATION FOR  2021-2022 IS OPEN.

For the 2021-2022 school year, a student must be age 5 by September 1, 2021, to be eligible for Kindergarten.

Our registration process begins with the online form system. To use the system, you must have an active email account.

NEW COLONIAL FAMILY? (You do not have a Skyward Family Access account): Click HERE to create an online portal account 

Once you have a portal account, you can click HERE to log in to start or continue the application.

ALREADY IN THE COLONIAL FAMILY?  Login to your Family Access account and click the New Student Registration button on the upper left side menu bar to begin a new registration for your student.

DOCUMENTS REQUIRED:
Please be sure to attach scans or photos of the documents to your online application before submitting the application.  Once the application is submitted you will not be able to edit to later add the required documents:
  • Proof of the student’s age – acceptable documentation includes one (1) of the following: 
    • Birth certificate or notarized copy of a birth certificate
    • Baptismal certificate or copy of the record of baptism, notarized or duly certified and showing date of birth
    • Valid passport
  • Immunizations required by law – acceptable documentation includes:
    • Student’s immunization record
    • Verbal assurances from the prior school district or a medical office that required immunizations have been completed, with records to follow​
  • Proof of residency – acceptable documentation includes two (2) of the following:
    • Deed/Lease -A current term lease must contain your landlord’s telephone number, list your child(ren) as occupants, and include the page where both you and the landlord have signed.
    • Current pay stub showing the parent’s name and the address being used for residency.
    • Current utility bill showing the parent’s name and the address being used for residency. NOTE: Cell phone bills are NOT accepted
    • Current vehicle registration showing the parent’s name and the address being used for residency.
    • Property tax bill
  • State Photo ID/Driver's License
  • ​​Certified copy of any court order establishing custody or guardianship (court time/date stamp and signed by a judge), if applicable
  • Current Special Education Records – IEP/GIEP, if applicable

Also needed prior to the first day of school:
  1. Physical Examinations: The Pennsylvania Public School Code Section 1402. Health Services (e) requires that students upon original entry, 6th grade, and 11th grade be given a "comprehensive appraisal" of their health.
2. Dental Health Program: 28 PA Code (regulations) 23.3(a)* states "Dental examinations shall be required on original entry into school and in grades three and seven."
 
Physicals and Dentals must be completed within one year prior to a student's entry into the grade where an exam is required.
 
Please note Kindergarten through 3rd-grade registrations:  School building enrollment is based on physical address. 
 
After your registration is processed, the building secretary will contact you to set up a screening appointment.  Screenings are held at the elementary school building that your child will be attending.
 
Conewago Township Elementary

New Oxford Elementary

REGISTER NEW STUDENT TO CONEWAGO VALLEY SCHOOL DISTRICT

Welcome to the Conewago Valley School District, home of the Colonials! Our registration process begins with the online registration form system. To use the system, you must have an active email account.

Our registration process begins with the online form system. To use the system, you must have an active email account.

NEW COLONIAL FAMILY? (You do not have a Skyward Family Access account): Click HERE to create an online portal account  

Once you have a portal account, you can click HERE to log in to start or continue the application.

ALREADY IN THE COLONIAL FAMILY?  Login to your Family Access account and click the New Student Registration button on the upper left side menu bar to begin a new registration for your student.

REQUIRED FOR ENROLLMENT:
Please be sure to attach scans or photos of the documents to your online application before submitting the application.  Once the application is submitted you will not be able to edit to later add the required documents:
  • Proof of the student’s age – acceptable documentation includes one (1) of the following:
    • Birth certificate or notarized copy of a birth certificate
    • Baptismal certificate or copy of the record of baptism, notarized or duly certified and showing date of birth
    • Valid passport
  • Immunizations required by law – acceptable documentation includes:
    • Student’s immunization record
    • Verbal assurances from the prior school district or a medical office that required immunizations have been completed, with records to follow​
  • Proof of residency – acceptable documentation includes two (2) of the following:
    • Deed/Lease -A current term lease must contain your landlord’s telephone number, list your child(ren) as occupants, and include the page where both you and the landlord have signed.
    • Current pay stub showing the parent’s name and the address being used for residency.
    • Current utility bill showing the parent’s name and the address being used for residency. NOTE: Cell phone bills are NOT accepted
    • Vehicle registration showing the parent’s name and the address being used for residency.
    • Property tax bill
  • State Photo ID/Driver's License
  • ​​Certified copy of any court order establishing custody or guardianship (court time/date stamp and signed by judge), if applicable
  • Copy of last report card / unofficial transcript (Grades 9th –12th)​
  • Current Special Education Records – IEP/GIEP, if applicable

Physical Examinations: The Pennsylvania Public School Code Section 1402. Health Services (e) requires that students upon original entry, 6th grade, and 11th grade be given a "comprehensive appraisal" of their health.
 
Dental Health Program: 28 PA Code (regulations) 23.3(a)* states "Dental examinations shall be required on original entry into school and in grades three and seven."
 
Physicals and Dentals must be completed within one year prior to a student's entry into the grade where an exam is required.
Please note:
For Kindergarten through 3rd-grade registrations:  School building enrollment is based on physical address. 
For 9th - 12th Grade Registrations: Students in 9th–12th grade will be required to meet with their school counselor to generate a schedule prior to their first day of school to determine appropriate placement.
Minimum age for kindergarten: A child is eligible if he/she turns five (5) years old on or before September 1st of the school year in which she/he seeks admission. 

RETURNING TO CONEWAGO VALLEY SCHOOL DISTRICT FROM ANOTHER PA DISTRICT

If your Skyward Family Access account is still active, you should log in there and click "New Student Registration" on the top left menu bar to begin this registration process.

If your Skyward Family Access account is no longer active, you should click HERE to create an online portal account  

Once you have a portal account, you can click HERE to log in to start or continue the application.

REQUIRED FOR ALL ENROLLMENTS:
Please be sure to attach scans or photos of the documents to your online application before submitting the application.  Once the application is submitted you will not be able to edit to later add the required documents:
  • Proof of the student’s age – acceptable documentation includes one (1) of the following:
    • Birth certificate or notarized copy of a birth certificate
    • Baptismal certificate or copy of the record of baptism, notarized or duly certified and showing date of birth
    • Valid passport
  • Immunizations required by law – acceptable documentation includes:
    • Student’s immunization record
    • A written statement from the prior school district or a medical office that the required immunizations have been administered, or that the required series is being administered
    • Verbal assurances from the prior school district or a medical office that required immunizations have been completed, with records to follow​
  • Proof of residency – acceptable documentation includes two (2) of the following:
    • Deed/Lease -A current term lease must contain your landlord’s telephone number, list your child(ren) as occupants, and include the page where both you and the landlord have signed.
    • Current pay stub showing the parent’s name and the address being used for residency.
    • Current utility bill showing the parent’s name and the address being used for residency. 
      • NOTE: Cell phone bills are NOT accepted
    • Vehicle registration showing the parent’s name and the address being used for residency.
    • Property tax bill
  • ​Certified copy of any court order establishing custody or guardianship (court time/date stamp and signed by a judge), if applicable
  • Copy of last report card / Unofficial transcript (Grades 9th–12th)​
  • Current Special Education Records – IEP GIEP, if applicable

Biological Parent/Legal Guardian must be present to sign paperwork

Once you have provided all necessary documents, you will be provided with your transportation information and start date for your student.  Your student’s building secretary will be in contact with you prior to the first day of school. Students in 9th-12th grade will be required to meet with their school counselor to complete a schedule prior to their first day of school to determine their daily schedule.

MOVING WITHIN CONEWAGO VALLEY SCHOOL DISTRICT

When you registered your student for school, you had to prove your residence in the district.  You did this by providing two (2) of the following: 
  • Deed/Lease -A current term lease must contain your landlord’s telephone number, list your child(ren) as occupants, and include the page where both you and the landlord have signed.
  • Current pay stub showing the parent’s name and the address being used for residency.
  • Current utility bill showing the parent’s name and the address being used for residency. 
    • NOTE: Cell phone bills are NOT accepted
  • Current vehicle registration showing the parent’s name and the address being used for residency.
  • Property tax bill

​If you move, even if it is within district borders, you must provide this paperwork again.  It must be done each time you change addresses.  Please note that your student's address, school, or bus transportation cannot be changed until this documentation is provided.

WITHDRAWING FROM CONEWAGO VALLEY SCHOOL DISTRICT

​Families that are moving out of the Conewago Valley School District must complete the required withdrawal form and return to the school where their child attends. Your child will not be officially withdrawn from Conewago Valley School District until we have received notification from the new district that your student has been enrolled.  Please note, you are still subject to truancy citations during this time.

HOME EDUCATION INFORMATION

Home Education Packet Summary
Home education programs for students of compulsory school age residing in the Conewago Valley School District shall be conducted in accordance with state law and regulations.[1][2][3]   
 
**Effective July 1, 2020: Pennsylvania compulsory school age will be age 6 to age 18.
 
Procedures to follow for home education families submitting paperwork to the Conewago Valley School District:
New Home Educated Families will need to do the following:
  • Submit a notarized affidavit.
    • Submit a copy of your teaching objectives with the affidavit. (This should be done by August 1st of each new school year.)
    • If your child is currently enrolled in the Conewago Valley school district and you are withdrawing your child from the Conewago Valley brick and mortar school to home educate them mid-year, you must notify the current building your child is attending immediately, provide a notarized affidavit, and objectives for your student to Mrs. Lynne Miller, Supervisor of Student Services at the Conewago Valley District Office, 130 Berlin Rd., New Oxford, PA 17350.
    • Submit a copy of your child's immunization records or a Medical/Religious Exemption form.
 
If you are moving into the Conewago Valley School District as a home Educated Family/Student:
  • If you are enrolled in a district outside of the Conewago Valley School District you must notify that district in writing, at least 30 days prior to your moving out of the district. Your notification should also request that the sending district provide Conewago Valley Area School District with copies of your home education paperwork and reflect that you were an approved home-educated family in their district.  You are still required to provide Conewago Valley Area School District with a new notarized affidavit when you move into our district.
 
Returning Home Educated Families should:
  • Submit a new, notarized affidavit by August 1st of each new school year.
  • Submit a copy of your teaching objectives with the affidavit.
  • Submit your child's Home School Evaluation Report, signed by a licensed or district-approved Evaluator by June 30th of that school year.
Please visit the following website to learn more about Home Education and Private Tutoring

To see CVSD policy on Home Education Programs go to School Board Policies, click on policies across the top of the page, and then select programs (100) on the left side of the page.  Our Home Education Programs is policy #137.
 
 
**Effective July 1, 2020: Pennsylvania compulsory school age will be age 6 to age 18.
Compulsory refers to the minimum and maximum age required which a student must be enrolled in and attending public school or an equivalent education program defined by the law. 

Conewago Valley School District Boundary Map

click PDF below for larger image